Grants Management

Funding Solutions

Grants Management

An all-encompassing and exhaustive services mix for grants management

Our core competitive edge is the all-encompassing and exhaustive services mix which assists our clients in all entirety of the grants management lifecycle. We are one of the handful of consulting firms globally which focuses on needs assessment, risk exposure, precise indirect cost computing and accurately forecasting execution costs until the close-out phase, prior to applying for any grant on behalf of our clients.

The grant process is typically comprised of three key stages and we serve our clients at every stage of the lifecycle.

uProfyt is engineered with teams and technologies which work relentlessly to secure your interests.

uProfyt has the expertise and acumen to take our clients through their entire journey from pre-award phase to close-out. Our services create a perfect fit for our clients to achieve precision, clarity and efficiency during the program management from a financial standpoint.

01 Pre-Award Phase

The pre-award phase of our grants management process at uProfyt is critical in ensuring that our clients’ proposals are competitive and well-prepared. But even before that, we offer in-depth financial planning that allows us to make sure you’re well-suited for the grant

Our approach to the pre-award phase includes the following key stages & services:

Needs Assessment

Before all else, we start at the very beginning, by conducting comprehensive research and analysis to determine the most pressing needs of your organization, and how they align with the goals of the funding agency. We identify key stakeholders and assess the impact of the proposed project. Our needs assessment services provide a solid foundation for crafting a compelling proposal that is tailored to the unique needs of your organization and is more likely to be successful in securing funding.

Financial Analysis

Grants aren’t always the best option for an organization. Sometimes, the cost of a grant may outweigh the benefits which usually appears during the close-out. Organizations end up in a deficit and loss after receiving a grant because of multiple reasons, but one of the main reason is poor financial analysis. It’s crucial in the pre-award phase to run a thorough financial analysis prior to the application. We assess our client’s financial position and identify any potential roadblocks that may impede their ability to secure funding.

Client Preparation

We understand that the grant application process can be overwhelming, which is why we work closely with our clients to ensure they are fully prepared for the journey ahead. From identifying potential funding opportunities to developing compelling proposals, we guide our clients every step of the way.Some of our core services include adding resources, restructuring operations, deploying best practices and advising on building execution strategy to ensure a perfect fit between between your organization and grant criteria. We clearly articulate and communicate all the risks to the best of our knowledge in complete transparency with our clients.

Federal Regulations

Navigating the complex landscape of federal regulations can be a daunting task. Our team is well-versed in all aspects of federal regulations and can provide expert guidance on compliance, risk management, and more.

Proposal Development

Crafting a winning proposal takes time, effort, and expertise. Our team of proposal development specialists has the skills and experience to create compelling, persuasive proposals that stand out to funding agencies.

Review & Submission

As the submission deadline approaches, we meticulously review all documents to ensure that they meet the requirements of the funding agency and are free of errors. Our team will also guide you through the submission process, ensuring that all materials are properly formatted and submitted on time.

02 Post-Award Phase

Once our clients have been awarded with a grant fund, a huge responsibility arises which is to ensure execution and efficiently deliver on the terms which is of paramount importance to be considered for the next grant cycle. During the post-award phase, uProfyt extends its support by providing financial planning, internal controls and execution strategy. Our goal is to help our clients ensure compliance with the terms and conditions of the grant award. This includes managing the financial aspects of the grant, such as tracking expenses and revenues, as well as managing the programmatic aspects of the grant, such as ensuring that the grant-funded services or projects are delivered as intended

We understand the importance of post-award support in the grants management process and that’s why we offer a range of services to help our clients navigate this critical phase with ease and confidence.

Bookkeeping & Financial Management

Bookkeeping is the pre-requisite of developing financial strategies and then managing finances to achieve high business performance. Majority of the grants in US demand clarity and transparency as per the US accounting standards. We advise our clients with the right accounting software and assist in its deployment which is followed by end-to-end financial management services. These include expert assistance in tracking and recording all financial transactions related to the grant and capturing all direct and indirect costs accurately in compliance to the terms and conditions of the grant award. We also provide services for reconciling financial statements, preparing budgets, and monitoring cash flow.

Audit

We also offer audit services to help our clients ensure compliance with the terms and conditions of the grant award. Our team of experts will conduct thorough reviews of all financial and programmatic aspects of the grant, identifying any potential issues and providing recommendations for corrective action.

Reporting & Compliance

Usually, every grant issued or managed by an agency, state, county or corporation has a different reporting format. Our experts study the reporting format, capture relevant information, formulate reports and coordinate report submission. Furthermore, uProfyt ensures compliance with all relevant standards during this process.

Performance Monitoring

associated with stringent performance metrics which can either be paced out over a time period or at the close-out. In both cases it doesn’t matter because performance metrics must be achieved consistently through internal controls management, financial management and execution excellence to fulfill the grant objectives and impact. We advise our clients with goal setting, project management, task allocation charts and internal controls to monitor performance consistently. We help establish clear, measurable performance indicators to monitor the progress throughout the grant period.

Program Management

We understand that managing a grant program can be complex and time-consuming. Our comprehensive program management services take the burden off your organization and ensure the successful execution of your grant. uProfyt administers all aspects of program management, including budgeting, resource allocation, compliance, reporting, and evaluation. We design customized program management strategy to create a perfect fit between your organization and grant award through sequencing every step towards performance. Moreover, with our financial analysis services, we ensure that the grant is financially sustainable for your organization.

03 Close-Out Phase

The final phase of the grants management process is the close-out phase, which involves submitting final reports to the funding source and closing out the grant. This includes capturing all expenditures both direct and indirect costs, composing, reviewing and submitting final reports as per the formats and adding any other relevant information about the impact achieved through the grant, articulating the organization’s performance.

Close-out phase is one of the most critical phase to manage because if its not done properly, it will jeopardize the eligibility of the organization to re-apply for the same or any other grant. Majority of the organizations fail and may report losses during the close out because they are focused on receiving the grant through simply investing time and money in the grant writing process while completely ignoring the need analysis, risk assessment and capturing indirect costs during the Pre-Award phase. Once the close-out is done, the financial report shows a deficit simply because of financial mismanagement and lack of internal controls.

uProfyt enables organizations to execute a flawless grant close-out through its professional services which includes financial management, program management, expenditure tracking, report compiling and submission followed by grant close-out. One of the key factors in grant close-out is coordinating with the funding agency through professional seamless communication and fulfilling the criteria of grant close-out.

Funding Solutions